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HIRING & ONBOARDING

Hire road-ready drivers, without the paperwork.

Invite drivers into an FMCSA employment application, collect documents and signatures, track progress, and move completed files into DQF tracking.

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app.fleetiveapp.com/onboarding

Driver Employment Application

FMCSA 49 CFR 391.21 · Step 3 of 11 — License

License & Experience

FMCSA 391.21(b)(5-7) — CDL details and driving experience.

M461-8821-0439

Exactly as shown on your license

Illinois
Class A
09/30/2028

Must be a future date

License History

Yes
No
Continue
Save Draft & Continue Later
Minutes
to invite and onboard a new driver
FMCSA 391.21
employment-application fields built in
Zero re-keying
completed files flow into the DQF
INVITE-BASED APPLICATIONS

Stop chasing drivers for paperwork

Send one invitation and let drivers complete the application, upload documents, and sign from their phone. Your office gets live status instead of text-message follow-up.

  • Mobile FMCSA driver applications
  • Driver document upload and signature capture
  • Application progress visible to your team
  • Completed files flow into DQF tracking
Fleetive driver hiring feature showing the mobile onboarding workflow
HOW IT WORKS

Onboard a driver in three steps

From invite to a complete, signed DQ file — without the back-and-forth.

01

Send a secure invite

Text or email an application link from your dashboard — no app download, no paperwork to mail.

02

Driver completes it on their phone

Personal info, 3-year history, documents, and e-signature — guided step by step, saved as they go.

03

It lands in the DQ file

The signed application flows straight into the driver’s qualification file and compliance tracking.

MOBILE-FIRST

Drivers onboard from their phone

Send an invitation and the driver completes their application, uploads documents, and signs from their phone. Your office can track progress as each step is completed.

  • Invite drivers to apply
  • Guided application & document upload
  • Signature capture with audit trail
  • Progress tracking
9:41
100
Fleetive
Step 3 of 11License
27%
Personal
Residence
3License
4Experience

Driver Employment Application

FMCSA 49 CFR 391.21 · License

License & Experience

CDL details and driving experience.

M461-8821-0439
Illinois
Class A
Continue
WHAT'S INCLUDED

Everything an FMCSA application needs

FMCSA 49 CFR 391.21 application

Captures the required employment-application fields, disclosures, and certifications.

Document & photo upload

CDL, medical card, and supporting docs — captured from the camera or files.

Legally-binding e-signatures

ESIGN/UETA signatures bound to the exact submission, stored with the file.

Live progress tracking

See exactly which step each applicant is on — no more text-message follow-up.

Residence & employment history

Collects the 3-year history FMCSA requires, with gap validation built in.

Flows into the DQF + audit trail

Approved applications populate the DQ file with a full, time-stamped audit trail.

FMCSA APPLICATION

Applications built on 49 CFR 391.21

Applications capture the FMCSA employment application fields, bind signatures to the submission, and store the audit trail with the completed file.

  • Invitation-based driver applications
  • Signature binding & audit trail
  • Employment history capture
  • Flows into the DQ file
Driver Qualification File
Omar Ali · Company Driver
1/11 valid
  • Employment ApplicationValid
  • Commercial Driver's License (CDL)Expired
  • Medical Examiner's CertificateExpired
  • Motor Vehicle Record (MVR)Missing
  • Road Test CertificateMissing
  • Pre-Employment Drug & AlcoholMissing
  • Clearinghouse QueryMissing
  • Previous Employer Safety History (PSP)Missing
  • Annual Review of Driving RecordExpiring
  • Certificate of ViolationsMissing
  • Safety Performance HistoryMissing
A qualified truck driver ready for the road
QUALIFIED & ROAD-READY

Every new hire, audit-ready from day one

When a driver finishes onboarding, their application, documents, and signatures are already filed in the DQF — so the first day on the road starts compliant, not catching up.

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FAQ

Hiring & onboarding questions

How do drivers receive the application?

You send a secure application link by text or email from your dashboard — no app to download. Drivers tap the link and complete everything from their phone.

Is the application FMCSA-compliant?

Yes. The driver application is built around FMCSA 49 CFR 391.21 (Subpart C) and captures the required employment-application fields, history, and disclosures.

Can drivers sign electronically?

Yes. Drivers e-sign under ESIGN/UETA, and the signature is bound to the exact submission and stored with the audit trail.

What happens after a driver submits?

The completed, signed application flows straight into that driver’s Driver Qualification File. Your team reviews and approves, and every action is recorded in the audit trail.

Do drivers need to download an app or create an account?

No. Onboarding runs in the mobile browser from the invite link — one login covers the driver portal afterward, with no separate app to install.

Onboard your next driver in minutes

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