DQF tracking (49 CFR 391)
Every required document tracked per driver, with valid / expiring / expired / missing status.
COMPLIANCE & SAFETY
Stay DOT audit-ready, all the time.
Track DQF, credentials, and FMCSA Safety/BASICs in one place, with predictive alerts that surface problems before they become violations.
14-day free trial · No card required · Cancel anytime
app.fleetiveapp.com/fmcsa-safety
Everything looks good
You’re in good standing with the FMCSA. No safety concerns detected.
Apex Logistics LLCDOT# 9999999Updated 2 hours ago
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Your Federal Compliance
- Authorized to OperateYes
- MCS-150 FilingCurrent
- Operating AuthorityActive
- Safety RatingNot Rated
Safety performance scores
BASIC percentiles — higher means more risk.
Unsafe Driving22%
Crash Indicator18%
Hours of Service31%
Vehicle Maintenance58%
Controlled Substances/Alcohol9%
Hazardous Materials12%
Driver Fitness14%
T-90 → T+90
expiration-alert window on every credential
49 CFR 391
DQF tracked end to end
FMCSA BASICs
pulled into your dashboard automatically
EXPIRATION ALERTS
Catch expirations before they sideline a driver
Fleetive watches every credential and document from T-90 to T+90 — a medical card that just expired, a permit due next week — and tells you what needs attention first.
- Credential & document expiry alerts
- Critical / monitor severity tiers
- Driver and company-level reminders
- Alerts from T-90 → T+90
Fleetive<notifications@mail.fleetiveapp.com>
to me
Jun 9
FLEETIVE
Hi Ahmed,
The following compliance items need your attention for Apex Logistics LLC:
2 Critical·1 Warning
Fleet Compliance
Vehicle Registration expired — Unit #APX-104
CRITICAL · Unit #APX-104 · Due Mar 30, 2026
Unit #APX-104’s Vehicle Registration expired on Mar 30, 2026. Upload the renewed document to avoid DOT violations.
IRP Cab Card expired — Unit #APX-104
CRITICAL · Unit #APX-104 · Due Mar 30, 2026
Unit #APX-104’s IRP Cab Card expired on Mar 30, 2026. Upload the renewed document to avoid DOT violations.
Vehicle Registration expiring — Unit #APX-101
WARNING · Unit #APX-101 · Due Jun 25, 2026
Unit #APX-101’s Vehicle Registration expires on Jun 25, 2026 (14 days). Begin the renewal process now.
Alerts & Tasks
- Medical card expired — Omar Ali2 days ago
- CDL expiring soon — John Doein 18 days
- Medical card expiring — Mike Jonin 26 days
Compliance score
92%
5 Critical
23 Monitor
HOW IT WORKS
Compliance on autopilot, in three steps
Set it up once, and Fleetive keeps watch so you don’t have to.
01
Add drivers, trucks & documents
Bring your roster, units, and DOT documents into one workspace — or have drivers upload their own.
02
Fleetive monitors everything
Credentials, DQF requirements, and FMCSA Safety/BASICs are tracked continuously — no manual checks.
03
Get alerts, stay audit-ready
Predictive alerts flag what needs attention, and your records are one click away when an auditor asks.
AUDIT-READY DQF
Every DQ file, inspection-ready
Each driver's qualification file is tracked against the regulation, with clear visibility into what's valid, expiring, expired, or missing — and a flag the moment a driver shouldn't be on the road.
- 49 CFR 391 documents tracked
- Out-of-service drivers flagged
- Document status by driver
- Full audit trail on every change
Driver Qualification File
Omar Ali · Company Driver
- Employment ApplicationValid
- Commercial Driver's License (CDL)Expired
- Medical Examiner's CertificateExpired
- Motor Vehicle Record (MVR)Missing
- Road Test CertificateMissing
- Pre-Employment Drug & AlcoholMissing
- Clearinghouse QueryMissing
- Previous Employer Safety History (PSP)Missing
- Annual Review of Driving RecordExpiring
- Certificate of ViolationsMissing
- Safety Performance HistoryMissing
WHAT'S INCLUDED
Everything you need to stay compliant
Predictive expiration alerts
Credential and document reminders from T-90 to T+90, in critical and monitor tiers.
FMCSA Safety & BASICs
Your Safety rating and BASIC percentiles surfaced in-app — no separate government portal.
Out-of-service flags
Drivers with expired medical cards or revoked credentials are flagged before they roll.
Document status at a glance
See exactly what is valid, expiring, expired, or missing across your whole fleet.
Full audit trail
Every compliance action is time-stamped and recoverable — soft-delete keeps your trail intact.
PEACE OF MIND
Walk into your next audit ready
No binder scramble, no “where’s that medical card,” no surprises. Your DQ files, vehicle records, and credentials are organized, current, and ready the moment an auditor asks.
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Compliance & safety questions
Does Fleetive meet FMCSA Part 391 requirements?
Yes. Fleetive is built around FMCSA 49 CFR 391 (Subpart C). The DQF checklist covers every required document, and predictive alerts make sure nothing expires unnoticed.
How early do expiration alerts start?
Alerts begin at T-90 (90 days before expiry) and continue through T+90, split into critical and monitor severity so you know what needs action first.
Does it show my FMCSA Safety and BASICs scores?
Yes. Your Safety rating and BASIC percentiles are pulled into your dashboard, so you don’t have to log into a separate government portal to see where you stand.
How fast can I produce records for an audit?
One click. DQ files, vehicle records, and credentials are organized and exportable on demand, with a full audit trail behind every record.
Does it flag drivers who shouldn’t be on the road?
Yes. Drivers with expired medical cards, revoked CDLs, or missing required documents are flagged so you can act before dispatch.
Walk into your next audit ready
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