DQF folders per driver & truck
Structured folders mirror the regulation, so nothing is loose or misfiled.
DOCUMENT MANAGEMENT
Find any document, in seconds.
Driver files, vehicle records, and maintenance logs organized into DQF-ready folders with audit trails on every action.
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app.fleetiveapp.com/documents
82%
DQF Score
9/11 Valid
1
Expired
1
Expiring
9
Valid
Driver Qualification File
11 total documentsSearch folders and files…
CDL
2 files
Medical Card
1 file
MVR & PSP
3 files
Drug & Alcohol
2 files
Clearinghouse
0 files
Medical Card · versions2 versions
v2
medical_examiner_cert_2026.pdf
View● CurrentExpiring
Uploaded 1/15/2026Exp: 7/15/2026
v1
medical_card_2025.pdf
View○ Superseded
Uploaded 1/10/2025
Secure storage
pre-signed URLs — no public links
DQF folders
organized per driver and per truck
Audit trail
on every upload and download
BUILT FOR AUDITS
Keep documents where audits expect them
Everything lives in structured folders with expiration status on each tracked file, so your team always knows what is valid, expiring, or missing.
- DQF folders per driver & truck
- Valid / expiring / missing status on tracked files
- Pre-signed secure storage (no public links)
- Full audit trail of uploads & downloads
Driver Qualification File
Omar Ali · Company Driver
- Employment ApplicationValid
- Commercial Driver's License (CDL)Expired
- Medical Examiner's CertificateExpired
- Motor Vehicle Record (MVR)Missing
- Road Test CertificateMissing
- Pre-Employment Drug & AlcoholMissing
- Clearinghouse QueryMissing
- Previous Employer Safety History (PSP)Missing
- Annual Review of Driving RecordExpiring
- Certificate of ViolationsMissing
- Safety Performance HistoryMissing
HOW IT WORKS
From upload to audit-ready in three steps
Collect once, and every document is filed where it belongs.
01
Collect & upload documents
Upload from your office or let drivers send documents from their phone — straight into the right file.
02
Auto-organized into folders
Every file lands in a structured DQF folder for the right driver or truck, with valid / expiring / missing status.
03
Produce records on demand
When an auditor asks, the documents are already filed, current, and exportable — with a full audit trail.
DRIVER SELF-SERVE
Drivers upload their own documents
Give drivers a portal to upload and renew documents from their phone, then keep those renewals tied to the driver file and audit trail.
- Driver self-upload from any phone
- Document collection for renewals
- Expiration tracking on stored files
- Renewals flow into the DQ file
9:41
100
Documents
DQF folders
5/6
Required
3
Valid
2
Issues
Action Required
Review expiring and expired records before dispatch.
Driver Qualification File
FoldersCDL
Reqjohn-doe-cdl.pdf
Exp: Jul 4, 2026
Expiring
Medical Certificate
Reqmedical-card-2026.pdf
Exp: Jan 22, 2027
Valid
MVR
Reqannual-mvr.pdf
Exp: Jun 1, 2027
Valid
Drug Test
Reqpre-employment-drug-test.pdf
Exp: May 28, 2026
Expired
W-9
w9-john-doe.pdf
Exp: Does not expire
Valid
Insurance
No file uploaded
Exp: Does not expire
Missing
Home
Tasks
Docs
Truck
Pay
WHAT'S INCLUDED
Everything you need to keep documents straight
Status on every tracked file
Valid, expiring, expired, or missing — visible at a glance across your fleet.
Pre-signed secure storage
Files are stored privately and served through pre-signed links — never public URLs.
Driver self-upload
Drivers upload and renew documents from their phone, straight into the DQ file.
Expiration tracking
Every stored document is tracked to its expiry date with predictive alerts.
Full audit trail
Every upload, download, and change is time-stamped — soft-delete keeps history.
READY ON DEMAND
Every record, ready on demand
No binders, no shared drives, no “who has that file.” Driver and vehicle documents live in one secure place — organized, current, and exportable the moment you need them.
Start your free trial → FAQ
Document management questions
Where are my documents stored, and are they secure?
Documents are stored in private, encrypted object storage and served through pre-signed URLs — there are no public links. Access is scoped to your company, and your team uploads and downloads directly and securely.
Can drivers upload their own documents?
Yes. Drivers upload and renew documents from their phone, and each file flows straight into that driver’s DQ file with the audit trail intact.
What happens when a document expires?
Each tracked file shows a clear status — valid, expiring, expired, or missing — and predictive alerts (T-90 → T+90) warn you before it lapses.
Is there an audit trail on documents?
Yes. Every upload, download, and change is recorded with a time-stamped audit trail, and records are soft-deleted so history is preserved for DOT audits.
How fast can I produce documents for an audit?
Because everything is already filed in structured folders, you can pull and export the requested records on demand — no binder hunt.
Bring every document into one place
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