49 CFR 391 DQF tracking
Every required document tracked per driver, mapped to the regulation.
DRIVER MANAGEMENT · DQF
Every driver file, in view.
DQ files, credentials, compliance status, and settlement history organized in one roster with expiration alerts before documents go stale.
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RosterNew Driver Applications
Search by name, email, or CDL number…
| Driver | Contact | Status | CDL | Medical Card | Assigned Vehicle | DQF Status | Actions |
|---|---|---|---|---|---|---|---|
JD John Doe Company Driver | john.doe@example.com (614) 555-0142 | Active | OH4471825OH Exp Oct 12, 2026 | Exp Sep 16, 2026 | Unit #APX-101P | 8/11 Valid | View |
MJ Mike Jon Owner Operator | mike.jon@example.com (555) 123-4567 | Active | DL34722822CA Exp Jun 8, 2026 | Exp Jun 17, 2026 | Unit #APX-104P | 11/11 Valid | View |
OA Omar Ali Company Driver | omar.ali@example.com (859) 123-4455 | Active | SGS322233AL Exp May 24, 2026 | — | Unassigned | 1/11 Valid | View |
SL Sarah Lopez Company Driver | sarah.lopez@example.com (213) 456-7890 | Active | CY7782145CA Exp Jan 22, 2027 | Exp Nov 3, 2026 | Unit #APX-102P | 11/11 Valid | View |
DK David Kim Owner Operator | david.kim@example.com (469) 555-0188 | Invited | — | — | Unassigned | — | View |
49 CFR 391
every required DQF document tracked
At a glance
valid · expiring · expired · missing
Out-of-service
unqualified drivers flagged automatically
DRIVER QUALIFICATION FILES
Keep every driver file inspection-ready
Fleetive tracks required documents per driver and flags gaps, expirations, and drivers who should not be on the road — so you’re never surprised at audit time.
- 49 CFR 391 documents tracked
- Valid / expiring / expired / missing at a glance
- Out-of-service drivers flagged
- Audit trail for driver file changes
Driver Qualification File
Omar Ali · Company Driver
- Employment ApplicationValid
- Commercial Driver's License (CDL)Expired
- Medical Examiner's CertificateExpired
- Motor Vehicle Record (MVR)Missing
- Road Test CertificateMissing
- Pre-Employment Drug & AlcoholMissing
- Clearinghouse QueryMissing
- Previous Employer Safety History (PSP)Missing
- Annual Review of Driving RecordExpiring
- Certificate of ViolationsMissing
- Safety Performance HistoryMissing
HOW IT WORKS
Every driver qualified, in three steps
Build the roster once, and Fleetive keeps every file current.
01
Build your driver roster
Add drivers once — contact details, employment type, and credentials — into one searchable roster.
02
Track DQF & credentials
Fleetive tracks each driver’s 49 CFR 391 documents and credentials, with valid / expiring / expired / missing status.
03
Stay qualified with alerts
Expiration alerts and out-of-service flags surface any driver who shouldn’t be dispatched — before they roll.
AUDIT MODE · ROADSIDE INSPECTIONS
When the officer asks, your driver is ready
Every clean driver file pays off at the roadside. Audit Mode turns the driver’s phone into an officer-ready document packet — one tap to Officer View, every credential organized and current.
- One-tap Officer View — full-screen, distraction-free for the roadside
- Driver qualification, vehicle, and safety documents in one packet
- Live status on every credential — valid, expiring, expired, or missing
- Dispatch one tap away if an officer needs anything more
9:41
100
Roadside inspection
Audit Mode
Present this screen to the officer
Every required document is listed below, with live status — no fumbling through the glovebox.
JD
John Doe
Audit ReadyCDL D1234567 · Class A · Unit 204
6
Valid
2
Expiring
0
Expired
0
Missing
Driver Qualification
CDL, medical, MVR & employment
Commercial Driver's License
Exp Jul 4, 2026
Medical Examiner's Certificate
Exp Jan 22, 2027
Motor Vehicle Report (MVR)
Exp Jun 1, 2027
Vehicle Compliance
Registration, inspection & insurance
Vehicle Registration
Exp Mar 31, 2027
Annual Inspection
Exp Nov 12, 2026
Proof of Insurance
Exp Aug 1, 2026
Home
Tasks
Docs
Truck
Pay
HISTORY AT A GLANCE
Earnings and qualification history per driver
Open any driver to see year-to-date earnings and settlement history alongside their qualification file and compliance status — the whole picture in one place.
- Year-to-date earnings
- Settlement history
- DQF and credential status
- Employment type and contact details
JD
John Doe
Company Driver
YTD Net Pay+18% YoY
$104,411.12
Latest settlement
Jun 1 – Jun 7 · APX-2026-0001
$2,912.50
PaidDQF 11/11CDL validMedical valid
WHAT'S INCLUDED
Everything you need to manage drivers
Credential status at a glance
CDL, medical card, MVR and more — valid, expiring, expired, or missing.
Predictive expiration alerts
Reminders from T-90 to T+90 so credentials never lapse unnoticed.
Out-of-service flags
Drivers with expired or revoked credentials are flagged before dispatch.
Earnings & settlement history
Year-to-date earnings and settlement history right on the driver file.
Full audit trail
Every change to a driver file is time-stamped and recoverable.
QUALIFIED & ROAD-READY
Every driver, qualified and road-ready
Know that the driver in the seat is current on every credential — CDL, medical card, MVR — with the documentation to prove it. No guesswork, no out-of-service surprises.
Start your free trial → FAQ
Driver management questions
What documents does the driver file track?
The Driver Qualification File tracks the documents required under FMCSA 49 CFR 391 — CDL, medical card, MVR, employment application, road test, and more — each with its own expiration status.
What is Audit Mode?
Audit Mode (Officer View) is a screen in the driver portal that presents the driver’s full document packet — qualification files, vehicle compliance, and safety records — organized and status-tagged, ready to show a DOT officer at a roadside inspection from their phone.
How do I know which drivers aren’t qualified?
Every driver shows a clear DQ status, and drivers with expired, revoked, or missing required credentials are flagged out-of-service so you can act before they’re dispatched.
Can I see a driver’s pay history?
Yes. Each driver file shows year-to-date earnings and settlement history alongside their qualification status and contact details.
Will it alert me before credentials expire?
Yes. Credential and document alerts run from T-90 (90 days out) through T+90, in critical and monitor tiers.
Is there an audit trail on driver records?
Yes. Every change to a driver file is recorded with a time-stamped audit trail, and records are soft-deleted so history is preserved for DOT audits.
Keep every driver qualified
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