DOT compliance software, not a done-for-you service.
If you're paying a managed service to track your files and deadlines, there's a lighter way. Fleetive keeps every credential, DQ file, and document organized and alerts you before anything expires — self-serve software built for 1–10 trucks, no per-driver service fees, no hardware.
14-day free trial · No card required · Cancel anytime
they do it · service fees
you control it · software
- DQF & expiration alertsBuilt in
- Driver managementIncluded
- Driver settlementsIncluded
- Per-driver service feesNone
- Hardware / contractsNone
Outsource it, or run it yourself with software
Foley and J.J. Keller's managed services are well-known, legitimate compliance specialists. Their model is done-for-you: a team administers your drug & alcohol testing program, manages your driver qualification files, and keeps your records — for a recurring fee. If you want to hand compliance off entirely and pay for that, they do it well.
But a lot of owner-operators and small fleets don't need a managed service — they need a modern tool that takes the busywork out of staying compliant. That's the software model. Instead of paying a team to track your dates, the software tracks them for you and warns you before anything lapses — and you stay in control, at software pricing. That's Fleetive.
| Managed service (Foley, J.J. Keller) | Fleetive compliance software | |
|---|---|---|
| Model | Done-for-you managed service | Self-serve software (you stay in control) |
| Who does the work | Their team | You — in minutes, with automation doing the watching |
| Drug & alcohol testing (C-TPA) | Yes — runs the consortium & collections | No — keep your consortium; Fleetive tracks the records & annual query |
| DQF & expiration tracking | Managed for a fee | Built in — alerts before anything lapses |
| Driver management & hiring | Limited / add-on | Included — digital onboarding + driver records |
| Driver settlements / pay | Not included | Included — automated, itemized settlements |
| Document storage & audit export | Their portal | Included — organized, audit-ready, one-click export |
| Hardware | None | None |
| Pricing model | Recurring service fees | Flat platform fee (not per-driver) |
| Best for | Carriers who want to fully outsource compliance | Owner-operators & small fleets (1–10 trucks) who want control + an all-in-one back office |
Comparison reflects Fleetive's perspective on common needs for small carriers; competitor offerings and pricing change — confirm current details with each provider for your situation.
What Fleetive replaces
- ✅ Tracking every credential & document expiration
- ✅ Driver qualification files (49 CFR 391) & the annual review
- ✅ The MCS-150, medical-card, CDL & insurance deadline scramble
- ✅ Audit prep — organized, exportable records on demand
- ✅ Driver onboarding, settlements & document storage (one app)
What it doesn't (and that's honest)
- ➡️ It's not a C-TPA — keep your consortium for the actual drug & alcohol testing
- ➡️ It won't file forms for you — it makes sure you never forget to
- ➡️ It's not telematics/ELD hardware
Many carriers keep a low-cost consortium for testing and let Fleetive handle the rest — see our Clearinghouse & consortium guide.
One app for the whole small carrier
The biggest difference isn't price — it's breadth. A compliance service keeps your files in order. Fleetive runs the back office: compliance & safety, driver management and onboarding, driver settlements, fleet management, and document management — so you replace a stack of tools and a service bill with one modern app that scales from your first truck to your tenth.
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Software vs. service questions
Is Fleetive a drug & alcohol consortium or C-TPA?
No. Fleetive is compliance software, not a Consortium/Third-Party Administrator. It does not run your random testing pool or collect drug tests. You keep a C-TPA (Foley, or any consortium) for the testing itself — Fleetive tracks the records, deadlines, and your annual Clearinghouse query so nothing lapses.
What is the difference between DOT compliance software and a DOT compliance service?
A managed service (like Foley or J.J. Keller managed services) has a team do the work for you — administering your testing program, managing your driver qualification files, and handling recordkeeping for a recurring fee. Compliance software like Fleetive keeps you in control: it tracks every credential and document, alerts you before things expire, and keeps your records audit-ready — at software pricing, with no per-driver service fees.
Do I still need Foley or a consortium if I use Fleetive?
For the actual drug & alcohol testing, yes — you need a C-TPA/consortium to administer the random pool and collections. Fleetive does not replace that. What Fleetive replaces is the manual tracking: your DQ files, medical-card and CDL expirations, MCS-150 deadline, insurance renewals, and audit prep. Many small carriers keep a low-cost consortium for testing and use Fleetive for everything else.
Is Fleetive cheaper than Foley or J.J. Keller?
They are different models, so compare what you actually need. Managed services charge for a team to do the work; Fleetive is a flat software platform fee (not per-driver) that you run yourself. If what you are really paying for is someone to track files and deadlines, software is usually far less. Confirm current pricing with each provider for your driver count.
Does Fleetive only do compliance?
No — that is a key difference. Foley and J.J. Keller are compliance specialists. Fleetive is an all-in-one back office for small carriers: compliance and DQF tracking, driver hiring and management, driver settlements, and document management in one app. You replace several tools, not just your compliance binder.
Is Fleetive built for owner-operators and small fleets?
Yes. Fleetive is designed for 1–10 trucks — no hardware, no long-term contract, and a modern self-serve interface. The big managed services and enterprise platforms are often priced and built for larger fleets.
Run compliance yourself — without the busywork
Fleetive tracks your DQ files, expirations, and audit records, and reminds you before anything lapses. Start your 14-day free trial, no card required.